Pharmaceuticals Healthcare Cosmetics

Yield, quality and full regulatory compliance from day one

Products that customers rely on for their well being have to be right. Manufacturers and distributors of these vital products rely on software from Solarsoft to help them meet the highest standards of efficiency, traceability and quality.

Solarsoft has been developing software for manufacturers of pharmaceuticals and healthcare products since 1982. For manufacturers, our Tropos system has specialized functionality developed with customers making pharmaceuticals, biotech products and cosmetics.

Quality control is an integral part of Tropos and there is full support for compliance with regulatory authorities such as Medicines and Healthcare products Regulatory Agency (MHRA), US Food and Drug Administration (FDA), HM Customs & Excise (HMCE), Control of Substances Hazardous to Health Regulations (COSHH) and the Health and Safety Statutory Instruments.

Our experience enables us to lead our customers to a fast, successful implementation with rapid return on investment.

Key Benefits:

• Improve quality control
• Monitor product distribution
• Adhere to regulatory authority controls
• Increase management visibility
• Improve efficiencies between multiple production lines
• Control stock levels and minimize excess expired stock
• Achieve full traceability through multiple levels of manufacture

Tropos forms an integral part of any pharmaceutical processing organization, supporting the key business operations from development, demand planning, order processing, customer service, production scheduling, manufacturing and inventory control while helping to ensure companies meet the stringent standards of industry and international regulators by managing quality control records, supporting full traceability and audit support.

Incorporating specialized functionality for pharmaceutical manufacturers and distributors, the features of the Tropos system improve control, reduce the dependence on clerical records and improve efficiencies through the full development and manufacturing cycle. Tropos is supplied with comprehensive system integration tools supporting controlled information and data exchange with equipment and systems for research, product manufacture and clinical trials.

Management control and process efficiencies are enabled through tight control of process operations, materials and ingredients, batch control and expiry dates. Efficient production scheduling provides economies within processing areas and minimizes down time, creating an organized, controlled and effective process between multiple product lines and storage areas.

Solarsoft's ERP customers in the chemical and pharmaceutical sectors speak for us. Our case studies include manufacturers of wet chemicals, plastics, prescription pharmaceuticals, reagents and human blood fractions.

The record-keeping requirements of these industries and the controls required, together with easy tools for user configuration of integration with machines and measurement equipment - integral for LIMS development, clinical trials, research, product manufacture, distribution and hazards management - make Tropos the ideal solution.

Sales Management

Sales order processing whether telesales, EDI or through a web-portal needs to be fast and effective with accurate pricing and backed up by customer relationship management (CRM) to provide a high level of service beyond simple product delivery.

Many industries are reliant on accurate Forecasting and Inventory Optimization, feeding through to the Demand Management process if the right goods are to be delivered on time in full.

For international sales, the correct Export Documentation is essential. Producing these yourself can give significant savings compared to agents' fees.

Sales Management Features:

• Sales Order Processing
• CRM
• Forecasting and Inventory Optimization
• Demand Management
• Export Documentation

Planning

If the problem is a long-term strategic planning, a medium-term tactical plan, or a detailed schedule for today - then Tropos has the tools to support decision making. With Rough Cut Planning and Scheduling to full Graphical Planning with balancing and optimization between lines, Tropos has what your business needs. Traditional MRP / MRPII still has its place, but these processes should no longer dictate the pace of the business. The Tropos Process and Materials Planning Module raise the pace with on-line, dynamic materials control.

For the specialist niche of Whisky blending, Solarsoft has developed the Whisky Workbench to optimize this process.

Planning Features:

• Scheduling
• Visual Planner
• Process and Materials Planning
• Bulk Whisky Workbench (for distillers and blenders)

Operations

Many systems fail to deliver where the battle is lost and won - in operation. The cycle of material movement and adding value from Purchasing and Goods Receiving through Production, with support from Warehousing and Inventory Control, feeding into the Distribution chain.

For fresh produce, the supply chain can be extended back into the field with field-based data capture, auditing and consolidation software for the agri-food industry. The high utilization demanded from plant and equipment can only be ensured with effective Planned Plant Maintenance.

Operations Features:

• Purchasing
• Production Monitoring
• Warehousing and Inventory
• Sales and Distribution
• Plant Maintenance

Technical and Regulatory

A fully flexible system for developing BOMs, Formulations and Recipes, with multiple units of measure, by- and co-products together with an accurate model of the Production Processes, provides the backbone of the ERP model. When supported by practically unlimited Product Attributes, with flexible processing significance, even difficult products can be accurately represented.

Quality Management should not be separate to the core business applications, so Tropos was designed with quality at its heart. Without this it would not be possible to control the quality of the other processes in the business.

In environments where the materials are hazardous, it is important to keep track of documentation such as MSDS and TREM and ensure that the necessary warnings and instructions are present. The Tropos Hazards Management Module provides these facilities.

The New Product Development process (NPD) has special requirements when supplying the major multiples, so a high level of integration has been developed.

When managing Customs and Excise duties in a bonded warehouse environment that is subject to HMC&E controls, the Tropos Customs and Excise facilities provide the resources to support compliance with the statutory notices.

Technical and Regulatory Features:

• Bill of Materials
• Process Definition
• Attributes
• Quality Assurance
• Hazards Management
• Customs and Excise

Finance and HR

Tropos has a full suite of Financial modules, and is fed from a Product Costing module to support accurate financial management of the business. If managing major projects in the business, the Tropos Project Planning and Control module allows projects to be defined with work breakdown structures and the progress and costs controlled.

As well as managing the financial elements of a business, the Human Resources are key to delivering profitability and managing time and attendance.

Finance and HR Features:

• Financials
• Costing
• Project Planning and Control
• Human Resource Management and Payroll

Tools and Technology

Tropos is built on a technical architecture that is scalable in size and sophistication. Tropos clients can be browser, PCs or mobile devices. Data integration tools are supplied with every system and the Application Designer enables developers to extend and enhance Tropos without affecting core program integrity and support. Workflow is set-up and managed with the Tropos Active module, reducing errors and speeding activity through the business. EDI integration is enabled with standard tools. Printed Forms can be customized and the database design means data can be accessed for reporting and analysis with a wide range of standard reporting software.

Tools and Technology Features:

• Technical Architecture
• Web Client
• Role-Based Applications
• Application Designer
• Shop Floor Data Collection
• Reporting and Business Intelligence
• DataMart
• White Paper Printing
• Data Integration